Ace 5on5 A/D Orientation

Welcome, new Athletic Directors! Our goal is to streamline and support your scheduling responsibilities. Please take a few moments to review the critical information below. Questions are highly encouraged!

The dates & times of upcoming orientations, FAQs, and A/D handbook will serve as your primary launchpad. If you need any guidance—even before the school year begins—please don't hesitate to reach out to Ace at ace5on5@gmail.com. Good luck in your new role! Ace 5on5 Sports

New A/D Orientations

• CALOC

  • Sept 1, 3:30p | Newport Christian 

• LOCAL & TRI-WAY

  • Sept 2nd, 10a PST | Zoom Meeting LINK

    Meeting ID: 875 1957 5262 | Passcode: 207692

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  • No make-up meetings will be scheduled.

  • Any A/D is welcome to join as a refresher course. 

New A/D Contact Info

• IMPORTANT 

  • Please submit this 30-Sec questionnaire 

  • This verifies your e-mail (for Arbiter), and your cell number (for assignors), as well as the status of your former A/D.

Who is Ace 5on5 Sports

• assigning Service

We staff the referees for select sports in your league. 

• which Leagues & sports

  • CALOC: BB & VB

  • LOCAL: BB, FB,  and select schools for VB

  • Tri-Way: BB & VB

• assignors

  • BB | Ace Thomas: 714-588-8781 | ace5on5@gmail.com

  • VB | Gino Osborne: 949-350-7046 | geeknow24@gmail.com

    
    

• Websites

  • Ace5on5.games Is your A/D Handbook for assigning policies & procedures.

  • ArbiterSports: Publishes your game schedules from the Assignor.

FAQ's: Schedules

• League vs Arbiter Schedules

  • Why games exist on both the League Schedule and the online Arbiter Schedule. While it may feel like duplicating work, these two systems serve entirely different administrative functions:

• The league schedule 

  • Managed By: League Administrators

  • Purpose: Serves as the master blueprint for defining matchups, division alignments, and primary dates.

  • Scope: Encompasses schedule changes, standings, regular season, and playoff brackets. 

• The Arbiter Schedule 

  • Managed By: Ace 5on5 Sports 

  • Purpose: Serves as the online platform to deploy officials to scheduled games.

• the workflow shift 

  • Once the initial league schedule is aligned, approved, and imported, a critical operational shift occurs:

    
    

  • The League Schedule becomes a locked "draft" calendar, used strictly by your league for adjustments. Assignors are not monitoring League Schedules.

  
  

  • The Arbiter Schedule becomes the live schedule where referees are assigned. It remains fully visible to A/D's for monitoring, but can only be modified by the assignors. A/D's are fiscally responsible for referee game fees listed on Arbiter.

• WHY ONE CANT DO BOTH JOBS 

  • The Staffing Funnel: A game listed on the league schedule is simply a calendar event, not a request for officials. That event only transforms into a staffed contest once Arbiter imports the data and generates a unique, communicated Arbiter Game Number.​

• THE GOLDEN RULE 

  • The Core Principle: The League Schedule creates the logistical demand; the Arbiter Schedule manages the labor supply.

  • A/D Responsibility: A/D's should continuously ensure Arbiter is correct to maintain financial accountability.

  • The Audit Trail: Every modification in Arbiter is precisely time-stamped. Automated algorithms continuously run in the background, creating a permanent, unalterable audit trail and history for all games.

  
  

Ace 5on5 - A/D Handbook

• PURPOSE 

  • This handbook serves as a streamlined, user-friendly hub for all Ace 5on5 referee assigning procedures and guidelines. Ace 5on5 created this guide exclusively for its referee staffing platform.

  
  

  • Please review The A/D Handbook prior to the orientation.