Handbook Template

Game Changes & Policies

GAME CHANGE FORMS

Are required to: Add ● Cancel ● Relocate ● Reschedule games.

EXCEPTIONS (Consult w/the Assignor)

An email to consolidate a group of similar changes is feasible.

EXAMPLE:

● Changing times for multiple games.

● Changing sites for multiple games.

● Cancelling an entire team schedule.

Game Change Form

Game Change Feedback

㉔ᴴᴿ GAME CANCELLATION

Policies ● Deadlines ● Payment Responsibilities

㉔ᴴᴿ Cancellation Policy

INCLEMENT WEATHER POLICIES:

What-2-Do during conditions of

💧Rain ☀️Heat 💨 Wind ☄️Fire

Inclement Weather FAQ's

ADD & RESCHEDULE POLICY

Eligible days in each sport to add or reschedule games.

Add/Reschedule FAQ's

GAME CHANGE FEEDBACK

We welcome your suggestions

Game Change Feedback

New Athletic Directors

Staffs game officials for O.C.

Private School Leagues:

-CALOC-

Basketball & Volleyball

-LOCAL-

Basketball ● Football

Volleyball

-Tri-Way +DSL-

Basketball & Volleyball

website distinctions

- Ace5on5.games -

Displays Ace 5on5

Policies | Procedures | Protocols

- ArbiterSports.com -

Displays team schedules & officials

assigned by Ace 5on5.

Private School Assignors

hover over images for more information

Ace Thomas

Basketball

Kip Green

Flag Football

GIno Osbourne

Volleyball

FAQs

FAQ’s ⋮ Arbiter Website

FAQ’s ⋮ LOCAL Volleyball

Google Sheets vs Arbiter

(pertains to CALOC only)

FAQ’s ⋮ LOCAL Volleyball

Arbiter Access

▸ A/D's must create an Arbiter account.

▸ Schedules can only be viewed by team & division.

Why are games times earlier?

▸ Arbiter (10-15 mins early) are the designated times we want want our officials to arrive to avoid parking issues during pick-up times on school campuses. League schedules are the official start times.

__________________________

League Schedule or Arbiter Schedule:

Which is correct?

1. Arbiter represents games requested to have officials.

2. It is the responsibility of both teams to notify Ace 5on5 if a game is incorrect on Arbiter.

3. Officials are compensated in case of a conflict if the A/D does not properly communicate the conflict.

__________________________

How are A/D's reminded of upcoming games?

▸ Arbiter sends auto-reminders via e-mail 48 hrs before every game. Sometimes those reminders get bundled in the same email trail, however they are individually time-stamped.

When all else fails?

▸ Simply call/email the assignor in advance and ask for help. Our job is to make your job easier. No question is silly!

FAQ’s ⋮ Google Sheets vs Arbiter

CALOC

Schedule differences

GOOGLE SHEETS

Considered the

Master Schedule

-Where the puzzle works-

▸ Google Sheets is published by CALOC who grants viewing access to A/D's.

▸ Google displays CALOC schedules for all teams.

▸ Google should match Arbiter to allow the integrity of game info.

-Where the puzzle falls apart-

When Google doesn't match Arbiter.

ARBITER SCHEDULES

Considered the

Assignors Schedule

-Where the puzzle works-

▸ Arbiter is published by the Assignor to staff officials.

▸ After Google schedules are posted, the Assignor mirrors that schedule into Arbiter.

▸ Unlike Google, A/D's can only view Arbiter schedules from their own school, one team at a time.

▸ Game changes are managed by the Assignor before refs are assigned to each game.

-Where the puzzle falls apart-

CHECK & BALANCE

▸ A/D's are responsible to consistently check that Arbiter matches Google.

▸ Although games appear on Google, there is a transition b/t the assignor executing the changes.

▸ When A/D's make changes, but don't realize conflicts, Arbiter is designed to cleverly decline games w/conflicts.

▸ In summary, Google schedules are tentative until the Assignor approves or declines the request by validating all conflicts are checked and communicated.